A free building services checklist for councils with mechanical and electrical plant in their buildings — air handling and ventilation, gas and heating fittings, lifts and hoists, and lightning protection — matching Civic.ly's standard library. Most items are a monthly visual and functional check; treat these as the routine layer between your statutory contractor services (gas safety checks, LOLER lift examinations, lightning protection testing), not a replacement for them.
Air handling unit check (monthly)
- Airflow Output
- Filter Condition
- Indicator & Panel Status
- Overall Condition
- Physical Damage
Ventilation system check (monthly)
- Airflow Output
- Indicator & Panel Status
- Overall Condition
- Physical Damage
Ductwork check (monthly)
- In Place & Accessible
- Overall Condition
- Physical Damage
Fan coil unit check (monthly)
- Airflow Output
- Filter Condition
- Indicator & Panel Status
- Overall Condition
- Physical Damage
Chiller check (monthly)
- Indicator & Panel Status
- Overall Condition
- Physical Damage
- Refrigerant / F-Gas Leak Check
Condenser unit check (monthly)
- Indicator & Panel Status
- Overall Condition
- Physical Damage
- Refrigerant / F-Gas Leak Check
Gas meter check (monthly)
- Gas Leak Check
- In Place & Accessible
- Overall Condition
- Physical Damage
Flue check (monthly)
- Flue Terminal Clearance
- Overall Condition
- Physical Damage
Radiator check (monthly)
- Functional Test
- Overall Condition
- Physical Damage
- Signs of Discharge or Leak
Passenger lift check (weekly)
The same checklist used for stairlifts and service lifts:
- Functional Test
- In Place & Accessible
- Overall Condition
- Physical Damage
Hoist check (weekly)
- Asset Identification
- Functional Test
- In Place & Accessible
- Overall Condition
- Physical Damage
Lightning protection system check (annual)
- In Place & Accessible
- Inspection Records
- Overall Condition
- Physical Damage
- Service Label In Date
Using this checklist in Civic.ly
Every checklist on this page is built into Civic.ly as a standard template — you don't need to recreate it. Add the asset, schedule the inspection (standalone or via a routine), pick the checklist, and the questions above appear on your team's phones, with failed items raising defects automatically. For the different ways to structure the regime — and their trade-offs — see How to Inspect Buildings.
Common questions
Q: Does this replace our statutory testing? A: No. Gas appliances still need an annual Gas Safe safety check, lifts still need a LOLER thorough examination, and lightning protection still needs periodic testing by a competent contractor. These checklists are the visual/functional routine layer in between — and the record that you kept an eye on things.
Q: What about our electrical installation (distribution boards, fixed wiring, RCDs)? A: Those asset types exist in the catalogue but don't have a bespoke checklist yet — they default to the Simple Checklist for now. A dedicated electrical checklist is on the roadmap.