Routine Checks for cemeteries, churchyards, gardens of rest and burial and ash-scattering areas. For the whole-site walk-round, see the Cemetery Sweep on the Open-Space Sweeps page.
Before you use this checklist: you don't build these — they're built in and matched to your assets. To put one on someone's phone, create an inspection (or a job) on the asset and pick the checklist. A checklist only appears for the right asset type. See How to Use a Checklist.
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Ash Scattering Area - Routine
Covers: Ash Scattering Area. recommended monthly.
SAFETY
Trip Hazards
No trip hazardsMinor unevennessRaised tree rootLifted slab or edgeHole or depressionMultiple trip hazards
ⓘ Guidance
Walk along the paths and across open areas, looking down for anything that could cause someone to trip. Check for tree roots pushing up through the ground, paving slabs that have lifted, holes or dips in the surface, and any objects left on the ground. Think about whether a child running or someone with a pushchair could trip.
FUNCTIONALITY
Path Surfaces
Paths goodMinor wearPath edges overgrownPath erodedPath surface failedN/A
ⓘ Guidance
Walk along the paths and check their condition. Look for edges where vegetation is growing over the path and narrowing it, areas where the path surface has washed away or eroded, and sections where the surface has failed completely. Paths should be wide enough for two people to pass. Select N/A if there are no paths.
CONDITION
Grass Condition
Grass healthyMinor wearBare patchesWaterlogged turfGrass deadN/A
ⓘ Guidance
Walk across the grassed areas and look at the overall health of the grass. Healthy grass should be green and reasonably even. Look for worn patches where the soil shows through, areas that are soggy or waterlogged, or grass that has turned brown and died. Select N/A if there is no grass.
Overall Condition
ExcellentGoodFairPoorCritical
ⓘ Guidance
Consider everything you have seen during this inspection. Pick the rating that best describes the overall state of the space. Select Excellent or Good if things look well cared for, Fair if there are minor issues, Poor if several problems need attention, or Critical if urgent action is required.
ENVIRONMENTAL
Litter
No litterLight litterLitteredBroken glassHeavy litter
ⓘ Guidance
Look around the whole area for rubbish on the ground. Check near bins, benches, and entrances where litter tends to gather. Pay special attention to broken glass which is a safety hazard. Light litter means a few items here and there. Heavy litter means rubbish is spread across the area and needs urgent clearing.
Vegetation
Well maintainedSlightly overgrownOvergrownSeverely overgrownVegetation deadN/A
ⓘ Guidance
Look at the grass, hedges, shrubs, and planted areas. Well maintained means grass is cut, hedges are trimmed, and beds are tidy. Overgrown means grass is long, hedges are straggly, or plants are growing over paths. Also check if any plants look unhealthy, brown, or dying. Select N/A if there is no vegetation to assess.
Burial Site - Routine
Covers: Burial Site. recommended monthly.
SAFETY
Trip Hazards
No trip hazardsMinor unevennessRaised tree rootLifted slab or edgeHole or depressionMultiple trip hazards
ⓘ Guidance
Walk along the paths and across open areas, looking down for anything that could cause someone to trip. Check for tree roots pushing up through the ground, paving slabs that have lifted, holes or dips in the surface, and any objects left on the ground. Think about whether a child running or someone with a pushchair could trip.
FUNCTIONALITY
Path Surfaces
Paths goodMinor wearPath edges overgrownPath erodedPath surface failedN/A
ⓘ Guidance
Walk along the paths and check their condition. Look for edges where vegetation is growing over the path and narrowing it, areas where the path surface has washed away or eroded, and sections where the surface has failed completely. Paths should be wide enough for two people to pass. Select N/A if there are no paths.
CONDITION
Grass Condition
Grass healthyMinor wearBare patchesWaterlogged turfGrass deadN/A
ⓘ Guidance
Walk across the grassed areas and look at the overall health of the grass. Healthy grass should be green and reasonably even. Look for worn patches where the soil shows through, areas that are soggy or waterlogged, or grass that has turned brown and died. Select N/A if there is no grass.
Overall Condition
ExcellentGoodFairPoorCritical
ⓘ Guidance
Consider everything you have seen during this inspection. Pick the rating that best describes the overall state of the space. Select Excellent or Good if things look well cared for, Fair if there are minor issues, Poor if several problems need attention, or Critical if urgent action is required.
ENVIRONMENTAL
Litter
No litterLight litterLitteredBroken glassHeavy litter
ⓘ Guidance
Look around the whole area for rubbish on the ground. Check near bins, benches, and entrances where litter tends to gather. Pay special attention to broken glass which is a safety hazard. Light litter means a few items here and there. Heavy litter means rubbish is spread across the area and needs urgent clearing.
Vegetation
Well maintainedSlightly overgrownOvergrownSeverely overgrownVegetation deadN/A
ⓘ Guidance
Look at the grass, hedges, shrubs, and planted areas. Well maintained means grass is cut, hedges are trimmed, and beds are tidy. Overgrown means grass is long, hedges are straggly, or plants are growing over paths. Also check if any plants look unhealthy, brown, or dying. Select N/A if there is no vegetation to assess.
Cemetery - Routine
Covers: Cemetery site. recommended monthly.
SAFETY
Trip Hazards
No trip hazardsMinor unevennessRaised tree rootLifted slab or edgeHole or depressionMultiple trip hazards
ⓘ Guidance
Walk along the paths and across open areas, looking down for anything that could cause someone to trip. Check for tree roots pushing up through the ground, paving slabs that have lifted, holes or dips in the surface, and any objects left on the ground. Think about whether a child running or someone with a pushchair could trip.
FUNCTIONALITY
Path Surfaces
Paths goodMinor wearPath edges overgrownPath erodedPath surface failedN/A
ⓘ Guidance
Walk along the paths and check their condition. Look for edges where vegetation is growing over the path and narrowing it, areas where the path surface has washed away or eroded, and sections where the surface has failed completely. Paths should be wide enough for two people to pass. Select N/A if there are no paths.
CONDITION
Grass Condition
Grass healthyMinor wearBare patchesWaterlogged turfGrass deadN/A
ⓘ Guidance
Walk across the grassed areas and look at the overall health of the grass. Healthy grass should be green and reasonably even. Look for worn patches where the soil shows through, areas that are soggy or waterlogged, or grass that has turned brown and died. Select N/A if there is no grass.
Overall Condition
ExcellentGoodFairPoorCritical
ⓘ Guidance
Consider everything you have seen during this inspection. Pick the rating that best describes the overall state of the space. Select Excellent or Good if things look well cared for, Fair if there are minor issues, Poor if several problems need attention, or Critical if urgent action is required.
ENVIRONMENTAL
Litter
No litterLight litterLitteredBroken glassHeavy litter
ⓘ Guidance
Look around the whole area for rubbish on the ground. Check near bins, benches, and entrances where litter tends to gather. Pay special attention to broken glass which is a safety hazard. Light litter means a few items here and there. Heavy litter means rubbish is spread across the area and needs urgent clearing.
Vegetation
Well maintainedSlightly overgrownOvergrownSeverely overgrownVegetation deadN/A
ⓘ Guidance
Look at the grass, hedges, shrubs, and planted areas. Well maintained means grass is cut, hedges are trimmed, and beds are tidy. Overgrown means grass is long, hedges are straggly, or plants are growing over paths. Also check if any plants look unhealthy, brown, or dying. Select N/A if there is no vegetation to assess.
Churchyard - Routine
Covers: Church Ground. recommended monthly.
SAFETY
Trip Hazards
No trip hazardsMinor unevennessRaised tree rootLifted slab or edgeHole or depressionMultiple trip hazards
ⓘ Guidance
Walk along the paths and across open areas, looking down for anything that could cause someone to trip. Check for tree roots pushing up through the ground, paving slabs that have lifted, holes or dips in the surface, and any objects left on the ground. Think about whether a child running or someone with a pushchair could trip.
FUNCTIONALITY
Path Surfaces
Paths goodMinor wearPath edges overgrownPath erodedPath surface failedN/A
ⓘ Guidance
Walk along the paths and check their condition. Look for edges where vegetation is growing over the path and narrowing it, areas where the path surface has washed away or eroded, and sections where the surface has failed completely. Paths should be wide enough for two people to pass. Select N/A if there are no paths.
CONDITION
Grass Condition
Grass healthyMinor wearBare patchesWaterlogged turfGrass deadN/A
ⓘ Guidance
Walk across the grassed areas and look at the overall health of the grass. Healthy grass should be green and reasonably even. Look for worn patches where the soil shows through, areas that are soggy or waterlogged, or grass that has turned brown and died. Select N/A if there is no grass.
Overall Condition
ExcellentGoodFairPoorCritical
ⓘ Guidance
Consider everything you have seen during this inspection. Pick the rating that best describes the overall state of the space. Select Excellent or Good if things look well cared for, Fair if there are minor issues, Poor if several problems need attention, or Critical if urgent action is required.
ENVIRONMENTAL
Litter
No litterLight litterLitteredBroken glassHeavy litter
ⓘ Guidance
Look around the whole area for rubbish on the ground. Check near bins, benches, and entrances where litter tends to gather. Pay special attention to broken glass which is a safety hazard. Light litter means a few items here and there. Heavy litter means rubbish is spread across the area and needs urgent clearing.
Vegetation
Well maintainedSlightly overgrownOvergrownSeverely overgrownVegetation deadN/A
ⓘ Guidance
Look at the grass, hedges, shrubs, and planted areas. Well maintained means grass is cut, hedges are trimmed, and beds are tidy. Overgrown means grass is long, hedges are straggly, or plants are growing over paths. Also check if any plants look unhealthy, brown, or dying. Select N/A if there is no vegetation to assess.
Garden of Rest - Routine
Covers: Garden of Rest. recommended monthly.
SAFETY
Trip Hazards
No trip hazardsMinor unevennessRaised tree rootLifted slab or edgeHole or depressionMultiple trip hazards
ⓘ Guidance
Walk along the paths and across open areas, looking down for anything that could cause someone to trip. Check for tree roots pushing up through the ground, paving slabs that have lifted, holes or dips in the surface, and any objects left on the ground. Think about whether a child running or someone with a pushchair could trip.
FUNCTIONALITY
Path Surfaces
Paths goodMinor wearPath edges overgrownPath erodedPath surface failedN/A
ⓘ Guidance
Walk along the paths and check their condition. Look for edges where vegetation is growing over the path and narrowing it, areas where the path surface has washed away or eroded, and sections where the surface has failed completely. Paths should be wide enough for two people to pass. Select N/A if there are no paths.
CONDITION
Grass Condition
Grass healthyMinor wearBare patchesWaterlogged turfGrass deadN/A
ⓘ Guidance
Walk across the grassed areas and look at the overall health of the grass. Healthy grass should be green and reasonably even. Look for worn patches where the soil shows through, areas that are soggy or waterlogged, or grass that has turned brown and died. Select N/A if there is no grass.
Overall Condition
ExcellentGoodFairPoorCritical
ⓘ Guidance
Consider everything you have seen during this inspection. Pick the rating that best describes the overall state of the space. Select Excellent or Good if things look well cared for, Fair if there are minor issues, Poor if several problems need attention, or Critical if urgent action is required.
ENVIRONMENTAL
Litter
No litterLight litterLitteredBroken glassHeavy litter
ⓘ Guidance
Look around the whole area for rubbish on the ground. Check near bins, benches, and entrances where litter tends to gather. Pay special attention to broken glass which is a safety hazard. Light litter means a few items here and there. Heavy litter means rubbish is spread across the area and needs urgent clearing.
Vegetation
Well maintainedSlightly overgrownOvergrownSeverely overgrownVegetation deadN/A
ⓘ Guidance
Look at the grass, hedges, shrubs, and planted areas. Well maintained means grass is cut, hedges are trimmed, and beds are tidy. Overgrown means grass is long, hedges are straggly, or plants are growing over paths. Also check if any plants look unhealthy, brown, or dying. Select N/A if there is no vegetation to assess.
Pet Burial Site - Routine
Covers: Pet Burial Site. recommended monthly.
SAFETY
Trip Hazards
No trip hazardsMinor unevennessRaised tree rootLifted slab or edgeHole or depressionMultiple trip hazards
ⓘ Guidance
Walk along the paths and across open areas, looking down for anything that could cause someone to trip. Check for tree roots pushing up through the ground, paving slabs that have lifted, holes or dips in the surface, and any objects left on the ground. Think about whether a child running or someone with a pushchair could trip.
FUNCTIONALITY
Path Surfaces
Paths goodMinor wearPath edges overgrownPath erodedPath surface failedN/A
ⓘ Guidance
Walk along the paths and check their condition. Look for edges where vegetation is growing over the path and narrowing it, areas where the path surface has washed away or eroded, and sections where the surface has failed completely. Paths should be wide enough for two people to pass. Select N/A if there are no paths.
CONDITION
Grass Condition
Grass healthyMinor wearBare patchesWaterlogged turfGrass deadN/A
ⓘ Guidance
Walk across the grassed areas and look at the overall health of the grass. Healthy grass should be green and reasonably even. Look for worn patches where the soil shows through, areas that are soggy or waterlogged, or grass that has turned brown and died. Select N/A if there is no grass.
Overall Condition
ExcellentGoodFairPoorCritical
ⓘ Guidance
Consider everything you have seen during this inspection. Pick the rating that best describes the overall state of the space. Select Excellent or Good if things look well cared for, Fair if there are minor issues, Poor if several problems need attention, or Critical if urgent action is required.
ENVIRONMENTAL
Litter
No litterLight litterLitteredBroken glassHeavy litter
ⓘ Guidance
Look around the whole area for rubbish on the ground. Check near bins, benches, and entrances where litter tends to gather. Pay special attention to broken glass which is a safety hazard. Light litter means a few items here and there. Heavy litter means rubbish is spread across the area and needs urgent clearing.
Vegetation
Well maintainedSlightly overgrownOvergrownSeverely overgrownVegetation deadN/A
ⓘ Guidance
Look at the grass, hedges, shrubs, and planted areas. Well maintained means grass is cut, hedges are trimmed, and beds are tidy. Overgrown means grass is long, hedges are straggly, or plants are growing over paths. Also check if any plants look unhealthy, brown, or dying. Select N/A if there is no vegetation to assess.
Using these checklists in Civic.ly
Every checklist here is built into Civic.ly as a standard template — you don't recreate it. Add the asset, create the inspection or job (standalone or via a routine), pick the checklist, and it appears on the assigned person's phone, with any fault raising a defect automatically. New to this? See How to Use a Checklist.
Common Questions
Not directly — the library is built in and matched to your assets for you. If something needs adding or tweaking, tell us at hello@civic.ly or post on ideas.civic.ly and we'll update it across the platform.
A recommended cadence is shown on each checklist, but you can run any checklist at whatever frequency suits your council and your insurer.