When an asset type doesn't have a specialised checklist, Civic.ly falls back to a universal one so there's always something to run. The Simple Checklist is the general-purpose catch-all (condition, cleanliness, functionality, safety); Visual Inspection for Outdoor Asset is the original lightweight outdoor check, still available for continuity.
Before you use this checklist: you don't build these — they're built in and matched to your assets. To put one on someone's phone, create an inspection (or a job) on the asset and pick the checklist. A checklist only appears for the right asset type. See How to Use a Checklist.
Simple Checklist
Covers: ANPR CCTV, Acoustic Fence, Acoustic Panel, Advertisement Display, Aerial Web, Air Compressor, Air Conditioner, Air Handling Unit, and 787 more. recommended annually.
SAFETY
Safety
No hazardsMinor hazardHazard presentSerious hazardN/A
ⓘ Guidance
Look for anything that could cause injury, including sharp edges, loose or unstable parts, protrusions, broken glass, trip hazards, standing water, electrical risks, or pest activity such as wasp nests. Select Serious hazard where immediate action is required to prevent harm.
Confirm whether the asset performs its intended purpose—for example opening, closing, illuminating, activating, locking, moving, or powering on. For static items such as artwork, memorials, or displays, select N/A.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Inspect the asset for cracking, surface wear, corrosion, deformation, fading, missing components, or general deterioration. Use the appropriate response to reflect the severity observed. Select Critical where the condition may pose a safety risk or requires urgent attention.
Assess the overall cleanliness, including surfaces, coverings and surrounding area where relevant. Select Vandalised if there is graffiti, deliberate scratching or defacement. Select Contaminated for hazardous substances such as chemicals, bodily fluids, drug paraphernalia or biohazards that require specialist cleaning.
Visual Inspection for Outdoor Asset
Covers: Advertisement Display, Aerial Web, Air Walker, BBQ, Balance Beam, Ball Stop Net, Basket Ball Hoop, Basket Swing, and 125 more. recommended weekly.
SAFETY
Finger and Head Traps
PassFailN/A
ⓘ Guidance
Check carefully for gaps or openings that could trap fingers (8–25mm), head or neck (89–230mm), or clothing. Ensure moving parts, hinges, or joints cannot pinch, crush, or trap fingers or clothing.
Fixtures and Fastenings
PassFailN/A
ⓘ Guidance
Ensure all nuts, bolts, screws, hinges, clips, chains, and connectors are present, secure, and properly capped or recessed to avoid causing injury.
Ground Safety Hazards
PassFailN/A
ⓘ Guidance
Check carefully for glass, litter, sharp or dangerous objects, embedded debris, or unexpected changes in level that might cause trips or falls
Ensure posts, beams, platforms, footings, and foundations are secure. Verify the asset doesn't wobble, move, shift, or tilt excessively when pushed. Foundations should not be exposed or unstable, and structural parts must function correctly.
CONDITION
Cleanliness of Equipment
PassFailN/A
ⓘ Guidance
Inspect equipment thoroughly for dirt, stains, graffiti, stickers, biological hazards (such as animal waste or fungal growth), and other substances that may cause health or safety risks. Ensure all equipment surfaces are clean and suitable for use.
Equipment Surface Condition
PassFailN/A
ⓘ Guidance
Inspect surfaces thoroughly for cracks, splits, corrosion (rust), rot, sharp edges, protrusions, or broken welds. Ensure surfaces are smooth and no water accumulates that could cause slipping or further damage. Is all paint or coating intact with no significant chipping or peeling?
Ground Surface Condition
Good surfaceThinning surfaceSurface displacedSurface contaminatedNo surface present
ⓘ Guidance
Check surfaces (pavers, tiles, mats, paths, concrete, or other ground coverings) to ensure they're intact, even, securely fixed, and free from damage. Ensure there is no standing water or waterlogging, and surfaces remain safe for users.
Vandalism and Damage
PassFailN/A
ⓘ Guidance
Check carefully for deliberate damage including breakage, cutting, burning, graffiti, or any unauthorized modifications or additions. Report all vandalism promptly, even if it does not immediately affect equipment safety.
Using these checklists in Civic.ly
Every checklist here is built into Civic.ly as a standard template — you don't recreate it. Add the asset, create the inspection or job (standalone or via a routine), pick the checklist, and it appears on the assigned person's phone, with any fault raising a defect automatically. New to this? See How to Use a Checklist.
Common Questions
Only when no specialised checklist exists for that asset type. Where a bespoke Check or Sweep is available, use it — it covers the right things for that asset.