Ride-On Mower Checklists

Civic.ly builds in checklists for inspecting a ride-on mower, and your team can use whichever suits them. They appear in the checklist picker for the matching asset type, and any fault raises a defect automatically.

Before you use this checklist: you don't build these — they're built in and matched to your assets. To put one on someone's phone, create an inspection (or a job) on the asset and pick the checklist. A checklist only appears for the right asset type. See How to Use a Checklist.

Electric ride-on mower: there's an (Electric) variant that swaps fuel/oil items for charging and high-voltage checks. The standard version is shown below; pick the variant that matches the machine.

Ride-On Mower Check (quick, graded)

Covers: Ride-On Mower. recommended daily.

SAFETY

Braking System

EffectiveSoft PedalHandbrake WeakWarning LightFailedN/A

ⓘ Guidance

Test the service brake and parking brake on the ride-on mower. Check pedal feel, stopping effectiveness, pull to either side, and warning lights.

Lights & Indicators

FunctioningHeadlight OutBrake Light OutIndicator FailedReversing Light OutFog Light OutMisalignedMoisture InsideMultiple FailuresN/A

ⓘ Guidance

Test all lights on the ride-on mower including headlights (dip and main), sidelights, indicators, hazards, brake, reversing, and rear fog lights.

Roll Bar (ROPS)

SecureROPS Folded DownROPS DamagedROPS MissingN/A

ⓘ Guidance

Check the roll-over protective structure (ROPS / roll bar) on the ride-on mower is fitted, upright (not folded down), and undamaged.

FUNCTIONALITY

Engine Hours

Enter a number (hours)

ⓘ Guidance

Record the current hour-meter reading on the ride-on mower, in hours.

Hydraulics & Attachments

FunctioningSlow ResponseFluid LeakWorn ComponentFailedN/A

ⓘ Guidance

Operate all hydraulic circuits on the ride-on mower, and cycle cutting deck, grass collector through full range. Check for slow response, weeping seals, leaks, or failure to engage.

CONDITION

Fluid Levels

AdequateLow Engine OilLow CoolantLow Power SteeringLow HydraulicWasher EmptyLow FuelMultiple LowLow Brake FluidContaminatedEmptyN/A

ⓘ Guidance

Check all fluid levels on the engine — fuel level, engine oil, coolant, brake fluid, power steering, screen wash, and hydraulic fluid where fitted.

Overall Condition

NewGoodFairPoorCritical

ⓘ Guidance

Based on all checks performed, assess the overall condition of the ride-on mower. This rating will update the asset's condition record.

Tyres & Wheels

GoodLow PressureWorn TreadWheel DamageMultiple IssuesN/A

ⓘ Guidance

Check the wheels and tyres for tread depth, inflation, sidewall damage, and wheel integrity. Legal minimum tread on UK road vehicles is 1.6 mm.

ENVIRONMENTAL

Fluid Leaks

No LeaksWeeping ResidueOil LeakCoolant LeakHydraulic LeakBrake Fluid LeakFuel LeakActive DripMultiple LeaksN/A

ⓘ Guidance

Inspect the ground beneath the ride-on mower and the underside of the engine for oil, coolant, hydraulic, brake fluid, or fuel leaks.

Ride-On Mower Sweep (thorough, itemised)

Covers: Ride-On Mower. recommended daily.

CONDITION

Overall Condition

NewGoodFairPoorCritical

ⓘ Guidance

Based on all checks performed, assess the overall condition of the ride-on mower. This rating will update the asset's condition record.

SWEEP

00 Engine Hours

Enter a number (hours)

ⓘ Guidance

Record the current hour-meter reading on the ride-on mower, in hours.

01 Fuel / oil / water leaks

OKN/ALeak found

ⓘ Guidance

Check the ground under the ride-on mower for fuel, oil, or water leaks.

02 Headlights (incl. full beam)

OKN/AHeadlight issue

ⓘ Guidance

Test dipped and full-beam headlights.

03 Indicator lights

OKN/AIndicator issue

ⓘ Guidance

Check all four indicators flash correctly.

04 Hazard lights

OKN/AHazard light issue

ⓘ Guidance

Check the hazard warning lights operate.

05 Warning beacon

OKN/AWarning beacon issue

ⓘ Guidance

Check the amber warning beacon operates.

06 Tyre condition (incl. spare)

OKN/ATyre issue

ⓘ Guidance

Check tread depth and sidewalls on all tyres, including the spare.

07 Tyre pressure

OKN/ATyre pressure issue

ⓘ Guidance

Check all tyres are correctly inflated.

08 Wheel nuts

OKN/AWheel nut issue

ⓘ Guidance

Check wheel nuts are present and tight.

09 Engine oil level

OKN/AEngine oil issue

ⓘ Guidance

Check the engine oil on the dipstick is between the marks.

10 Water / coolant

OKN/ACoolant issue

ⓘ Guidance

Check the coolant level is between min and max when cold.

11 Power steering fluid

OKN/ASteering fluid issue

ⓘ Guidance

Check the power steering fluid level is between the marks.

12 Brake fluid

OKN/ABrake fluid issue

ⓘ Guidance

Check the brake fluid reservoir is between min and max.

13 Air filter

OKN/AAir filter issue

ⓘ Guidance

Check / clean the engine air filter.

14 Hydraulic oil level

OKN/AHydraulic oil issue

ⓘ Guidance

Check the hydraulic oil level (with any tipping body lowered).

15 Grease points

OKN/AGrease point issue

ⓘ Guidance

Check all greasing points are greased.

16 Hydraulic hoses & rams

OKN/AHose / ram issue

ⓘ Guidance

Inspect hydraulic hoses and rams for wear, chafing, or leaks.

17 Drive belts

OKN/ADrive belt issue

ⓘ Guidance

Check drive belts for condition and tension.

18 PTO guard

OKN/APTO guard issue

ⓘ Guidance

Check the PTO shaft guard is fitted and undamaged, where fitted.

19 Emergency stops / cut-outs

OKN/AEmergency stop issue

ⓘ Guidance

Check all emergency stops and safety cut-outs operate.

20 Seatbelts & locking

OKN/ASeatbelt issue

ⓘ Guidance

Check seatbelts extend, retract, and latch securely.

21 Horn

OKN/AHorn issue

ⓘ Guidance

Test the horn.

22 Power steering play

OKN/ASteering play issue

ⓘ Guidance

Check for excessive play or unusual noise in the steering.

23 Dashboard warning lights

OKN/AWarning light on

ⓘ Guidance

Check no warning lights remain illuminated after start-up.

24 All other switches & buttons

OKN/ASwitch / button issue

ⓘ Guidance

Check all remaining cab switches and buttons operate.

25 First aid kit

OKN/AFirst aid issue

ⓘ Guidance

Check the first aid kit is present, accessible, and in date.

26 Fire extinguisher

OKN/AExtinguisher issue

ⓘ Guidance

Check the fire extinguisher is present, charged, and in date.

01a Fuel / charge level

OKN/ALow fuel

ⓘ Guidance

Check the fuel (or charge) level is sufficient for the shift.

20a Roll bar (ROPS)

OKN/AROPS damaged or folded

ⓘ Guidance

Check the roll-over protective structure (ROPS / roll bar) is fitted, upright (not folded down), and undamaged.

Using these checklists in Civic.ly

Every checklist here is built into Civic.ly as a standard template — you don't recreate it. Add the asset, create the inspection or job (standalone or via a routine), pick the checklist, and it appears on the assigned person's phone, with any fault raising a defect automatically. New to this? See How to Use a Checklist.

Common Questions

Should we run the Check or the Sweep?

Many teams run the quick Check for a daily or pre-use look and the thorough Sweep weekly, or whenever a different operator takes it. Match it to your insurer's wording.

Do these replace statutory testing (MOT, LOLER, servicing)?

No — they're the routine duty-holder checks your own team makes. Statutory testing and servicing by a competent person still apply; the checks are the layer in between and the evidence you kept an eye on things.