Routine Checks for the mechanical and electrical plant in council buildings — air handling and ventilation, gas and heating, lifts and hoists, access equipment and lightning protection. Treat these as the routine visual/functional layer between your statutory contractor services (Gas Safe, LOLER lift exams, lightning-protection testing), not a replacement for them.
Before you use this checklist: you don't build these — they're built in and matched to your assets. To put one on someone's phone, create an inspection (or a job) on the asset and pick the checklist. A checklist only appears for the right asset type. See How to Use a Checklist.
Jump to a checklist
Air Handling Unit Check
Covers: Air Handling Unit. recommended monthly.
FUNCTIONALITY
Airflow Output
Airflow NormalAirflow ReducedNo Airflow
ⓘ Guidance
Confirm the air handling unit is delivering airflow from its supply outlets and that any timers or sensors are operating. "Airflow Reduced" = weak or partial airflow to investigate; "No Airflow" = no output - the unit is not ventilating.
Filter Condition
CleanDirty or LoadedBlocked or Damaged
ⓘ Guidance
Inspect the air handling unit air filter for blockage, damage or excessive loading. "Dirty or Loaded" = due for cleaning or replacement soon; "Blocked or Damaged" = airflow restricted or the filter is damaged - replace now.
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the air handling unit. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the air handling unit based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the air handling unit is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the air handling unit for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Ventilation System Check
Covers: Ventilation System. recommended monthly.
FUNCTIONALITY
Airflow Output
Airflow NormalAirflow ReducedNo Airflow
ⓘ Guidance
Confirm the ventilation system is delivering airflow from its supply outlets and that any timers or sensors are operating. "Airflow Reduced" = weak or partial airflow to investigate; "No Airflow" = no output - the unit is not ventilating.
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the ventilation system. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the ventilation system based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the ventilation system is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the ventilation system for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Ductwork Check
Covers: Ductwork. recommended monthly.
SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the ductwork is in its designated location on its hangers or brackets, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the ductwork based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the ductwork is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the ductwork for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Fan Coil Unit Check
Covers: Fan Coil Unit. recommended monthly.
FUNCTIONALITY
Airflow Output
Airflow NormalAirflow ReducedNo Airflow
ⓘ Guidance
Confirm the fan coil unit is delivering airflow from its supply outlets and that any timers or sensors are operating. "Airflow Reduced" = weak or partial airflow to investigate; "No Airflow" = no output - the unit is not ventilating.
Filter Condition
CleanDirty or LoadedBlocked or Damaged
ⓘ Guidance
Inspect the fan coil unit air filter for blockage, damage or excessive loading. "Dirty or Loaded" = due for cleaning or replacement soon; "Blocked or Damaged" = airflow restricted or the filter is damaged - replace now.
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the fan coil unit. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the fan coil unit based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the fan coil unit is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the fan coil unit for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Chiller Check
Covers: Chiller. recommended monthly.
SAFETY
Refrigerant / F-Gas Leak Check
No Leak FoundSuspect LeakConfirmed Leak
ⓘ Guidance
Check the chiller refrigerant circuit for signs of leakage (oil staining, ice or frost) and the F-Gas leak detector if fitted. "Suspect Leak" = a possible leak to investigate; "Confirmed Leak" = a confirmed refrigerant leak - isolate and call an F-Gas engineer.
FUNCTIONALITY
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the chiller. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the chiller based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the chiller is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the chiller for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Condenser Unit Check
Covers: Condenser Unit. recommended monthly.
SAFETY
Refrigerant / F-Gas Leak Check
No Leak FoundSuspect LeakConfirmed Leak
ⓘ Guidance
Check the condenser unit refrigerant circuit for signs of leakage (oil staining, ice or frost) and the F-Gas leak detector if fitted. "Suspect Leak" = a possible leak to investigate; "Confirmed Leak" = a confirmed refrigerant leak - isolate and call an F-Gas engineer.
FUNCTIONALITY
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the condenser unit. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the condenser unit based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the condenser unit is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the condenser unit for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Radiator Check
Covers: Radiator. recommended monthly.
SAFETY
Signs of Discharge or Leak
NoneLeakingDischarged
ⓘ Guidance
Check the radiator for any sign of discharge, leakage or loss of charge since the last check. "Leaking" = a slow leak or weep to monitor and report; "Discharged" = discharged or emptied and must be recharged or replaced now.
FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Carry out the device's test procedure and confirm the radiator responds correctly: it operates correctly. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the radiator based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the radiator is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the radiator for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Gas Meter Check
Covers: Gas Meter. recommended monthly.
SAFETY
Gas Leak Check
No Leak FoundSmell DetectedLeak Confirmed
ⓘ Guidance
Check the gas meter and its connections for a gas smell, meter drift or a leak indicator, and apply leak-detection fluid to visible joints. "Smell Detected" = a gas smell to investigate and report; "Leak Confirmed" = a confirmed leak - make safe and report immediately.
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the gas meter is in its designated location on its meter cabinet, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the gas meter based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the gas meter is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the gas meter for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Flue Check
Covers: Flue. recommended monthly.
SAFETY
Flue Terminal Clearance
Clear & SoundClearance ReducedObstructed or Damaged
ⓘ Guidance
Inspect the flue terminal externally for obstruction, damage or inadequate clearance from openings. "Clearance Reduced" = clearance tighter than required - review; "Obstructed or Damaged" = a blocked or damaged terminal - do not use until repaired.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the flue based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the flue is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the flue for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Annual Boiler Check
Covers: Boiler, Heating System. recommended annually.
FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Confirm the boiler fires and runs and confirm the boiler responds correctly: it heats without fault or warning indication. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the boiler based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the boiler is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the boiler for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
COMPLIANCE
Inspection Records
Records CompleteRecords IncompleteRecords Out of Date
ⓘ Guidance
Review the inspection and test history for the boiler for completeness and currency. "Records Incomplete" = gaps or missing entries to fill; "Records Out of Date" = the latest required record or certificate is missing or lapsed - obtain it.
Service Label In Date
In DateService Due SoonService Overdue
ⓘ Guidance
Check the service / test label on the boiler: confirm the last annual gas safety service is recorded and the next is not overdue. "Service Due Soon" = the next service is approaching - schedule it; "Service Overdue" = the statutory service has lapsed - arrange it now and record the gap.
Lift Check
Covers: Passenger Lift, Service Lift, Stairlift. recommended weekly.
SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the lift is in its designated location on its mounting, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Run the lift through its travel and test the alarm/comms and confirm the lift responds correctly: it levels correctly, the doors operate and the emergency alarm works. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the lift based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the lift is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the lift for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
Hoist Check
Covers: Hoist. recommended weekly.
SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the hoist is in its designated location on its mounting, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Operate the hoist through its full travel and test the overload indicator / limit switches and confirm the hoist responds correctly: the hoist travels smoothly, limits operate correctly and no fault indications are active. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the hoist based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the hoist is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the hoist for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
COMPLIANCE
Asset Identification
ID CorrectID IllegibleID IncorrectID Missing
ⓘ Guidance
Verify the asset ID / serial number on the hoist is present, legible and matches the register. "ID Illegible" = present but hard to read - re-label; "ID Incorrect" = does not match the register - reconcile; "ID Missing" = no identification present.
Ladder & Access Equipment Check
Covers: Ladder, Scaffolding, Steps. recommended monthly.
SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the ladder / access equipment is in its designated location on its mounting, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the ladder / access equipment based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the ladder / access equipment is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the ladder / access equipment for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
COMPLIANCE
Asset Identification
ID CorrectID IllegibleID IncorrectID Missing
ⓘ Guidance
Verify the asset ID / serial number on the ladder / access equipment is present, legible and matches the register. "ID Illegible" = present but worn/unreadable - re-label; "ID Incorrect" = does not match the register - reconcile records; "ID Missing" = no identifier present - tag and record it.
Ladder Sweep
Covers: Ladder, Steps. recommended monthly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the ladder based on every check above. This updates the asset's condition record. Use "New" only for a recently bought ladder, "Good"/"Fair" for serviceable ones, "Poor" where several issues need attention, and "Critical" where the ladder is unsafe and must be taken out of use and replaced or repaired.
SWEEP
01 ID & Rating Label
OKN/ALabel Illegible or Missing
ⓘ Guidance
Confirm the ladder number matches the register and the rating label (for example EN 131 professional or Industrial class 1, with the maximum load) can still be read. "Label Illegible or Missing" = the number or rating label is worn off, painted over or gone - re-label before the ladder is used.
02 Stiles: Damage
OKN/AStile Damaged
ⓘ Guidance
Run a hand and eye along the full length of both stiles. "Stile Damaged" = any crack, bend, split or dent. Take the ladder out of use and tag it.
03 Stiles: Clean
OKN/AStile Contaminated
ⓘ Guidance
Grease and mud make rungs slippery and paint can hide cracks. "Stile Contaminated" = anything on the stiles or rungs that stops you seeing the surface or making a grip safe. Clean it and look again.
04 Feet
OKN/AFeet Missing or Worn
ⓘ Guidance
Both feet must be there, firmly fixed and with tread left. "Feet Missing or Worn" = a foot is missing, loose, split or worn smooth. Take the ladder out of use until replaced.
05 Rungs: Damage
OKN/ARung Damaged
ⓘ Guidance
Look at each rung or tread, top to bottom. "Rung Damaged" = any crack, bend or split.
06 Rungs: Secure
OKN/ARung Loose or Turning
ⓘ Guidance
Try each rung by hand and foot pressure. "Rung Loose or Turning" = a rung that moves, rotates or rattles in the stile.
07 Rungs: Present
OKN/ARung Missing
ⓘ Guidance
Count from the bottom: spacing should be even with no gaps. "Rung Missing" = a rung or tread is gone. Take the ladder out of use.
08 Fixings & Bracing
OKN/AFixings or Bracing Corroded
ⓘ Guidance
Look at rivets, bolts, hinges and any bracing for rust, looseness or damage. "Fixings or Bracing Corroded" = corrosion, loose rivets or damaged bracing.
09 Tie Rods
OKN/ATie Rod Loose
ⓘ Guidance
Tie rods run under the rungs and hold the stiles square. "Tie Rod Loose" = loose, bent or missing. Choose N/A if this ladder has none.
10 Locking Bars
OKN/ALocking Bar Faulty
ⓘ Guidance
Open and lock the ladder as it would be used. "Locking Bar Faulty" = bar does not engage, is loose or has loose fittings. Choose N/A if this ladder has none.
11 Platform
OKN/APlatform Damaged
ⓘ Guidance
Look at the top platform surface and its fixings. "Platform Damaged" = split, buckled, cracked or loose. Choose N/A if this ladder has no platform.
Annual Lightning Protection System Check
Covers: Lightning Protection System. recommended annually.
SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the lightning protection system is in its designated location on its bonding and earth termination, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the lightning protection system based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the lightning protection system is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the lightning protection system for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
COMPLIANCE
Inspection Records
Records CompleteRecords IncompleteRecords Out of Date
ⓘ Guidance
Review the inspection and test history for the lightning protection system for completeness and currency. "Records Incomplete" = gaps in the history to chase; "Records Out of Date" = the latest required inspection is missing or overdue.
Service Label In Date
In DateService Due SoonService Overdue
ⓘ Guidance
Check the service / test label on the lightning protection system: confirm the last BS EN 62305 periodic inspection is recorded and the next is not overdue. "Service Due Soon" = within its final period - book the service; "Service Overdue" = past its due date and must be serviced now.
Using these checklists in Civic.ly
Every checklist here is built into Civic.ly as a standard template — you don't recreate it. Add the asset, create the inspection or job (standalone or via a routine), pick the checklist, and it appears on the assigned person's phone. Any failing answer offers a pre-filled defect, which you choose whether to create. New to this? See How to Use a Checklist.
Common Questions
No. Gas appliances still need an annual Gas Safe check, lifts a LOLER thorough examination, and lightning protection periodic testing by a competent contractor. These are the routine layer in between — and the record you kept an eye on things.
The Ladder Check is a quick four-question look (is it in place, is it damaged, is it labelled, what condition is it in). The Ladder Sweep goes through the ladder part by part, the way most paper ladder sheets do: stiles, feet, rungs, fixings and bracing, tie rods, locking bars and platform. Use the Sweep before use or on your regular inspection round, and the Check for a fast look. Tie rods, locking bars and platform apply only to some ladders, so choose N/A where a ladder does not have them.
The Sweep checks the rating label is still present and legible. The class and maximum load themselves are fixed when the ladder is bought, so keep a note of them with your ladder register for now.