The routine duty-holder Checks for fire and life-safety equipment in council buildings — fire doors and alarms weekly, extinguishers, emergency lighting, detectors and the wider fire-protection estate monthly. These are the routine layer between your formal fire risk assessment and its review.

Before you use this checklist: you don't build these — they're built in and matched to your assets. To put one on someone's phone, create an inspection (or a job) on the asset and pick the checklist. A checklist only appears for the right asset type. See How to Use a Checklist.
Jump to a checklist

Fire Alarm Check

Covers: Fire Alarm. recommended weekly.

FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Activate a call point in rotation with the test key and confirm the fire alarm system responds correctly: the sounders operate and the panel registers the correct zone. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the fire alarm system. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the fire alarm system based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the fire alarm system is unsafe or non-functional and must be replaced or serviced now.

Fire Door Check

Covers: Fire Door. recommended monthly.

SAFETY
Escape Route & Clearance
ClearEscape Route EncroachedEscape Route Blocked
ⓘ Guidance
Check the escape route and the area around the fire door are clear and unobstructed so it can be reached and used in an emergency. "Escape Route Encroached" = partly obstructed but passable; "Escape Route Blocked" = the route is blocked and must be cleared immediately.
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the fire door is in its designated location on its mounting, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
Self-Closing & Seals
Self-Closes FullySluggish or GappyFails to Self-Close
ⓘ Guidance
Open the fire door and let it go: it must swing shut on its own and latch fully into the frame, with the intumescent seals intact and consistent edge gaps (about 3-4mm). "Sluggish or Gappy" = closes slowly/incompletely or seals/gaps are imperfect; "Fails to Self-Close" = does not close or latch on its own - a fire-safety failure to report at once.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the fire door based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the fire door is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the fire door for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Fire Extinguisher Check

Covers: Fire extinguisher. recommended monthly.

SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the extinguisher is on its designated wall bracket or stand in the correct location — not moved, removed or left on the floor. Check access to it is clear and any location/ID signage is visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
Seal & Tamper Indicator
IntactTamper Seal BrokenSafety Pin Missing
ⓘ Guidance
Check the tamper seal (plastic tie/ring) and the safety pin are both fitted and unbroken — an intact seal shows the unit has not been used or interfered with. "Tamper Seal Broken" = seal broken or hanging but pin present; "Safety Pin Missing" = pin gone, so the unit may have been discharged or tampered with and should be checked by the service engineer.
Signs of Discharge or Leak
NoneLeakingDischarged
ⓘ Guidance
Look and listen for any sign the unit has lost charge since the last check — powder residue around the horn/hose, a discharged or sticky nozzle, a hissing leak, or a noticeably lighter weight. "Leaking" = a slow leak or small trace, monitor and report; "Discharged" = clearly used or empty, replace or service immediately.
FUNCTIONALITY
Pressure Gauge
ChargedUnderchargedOverpressureN/A
ⓘ Guidance
Read the gauge needle: it should sit in the green/charged band. "Undercharged" = needle in the recharge/under-pressure zone (the unit will not discharge properly); "Overpressure" = over-pressurised and unsafe (withdraw from use). Select "N/A" for CO2 extinguishers, which have no gauge.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the extinguisher based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the unit is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the cylinder body, neck, handle, hose and bracket for dents, deep corrosion/rust, cracks or split hoses. Surface scuffs are fine. "Dented or Corroded" = dents or corrosion to record and monitor; "Cracked or Holed" = cracks, holes or a split hose that could affect safe operation — take out of service for inspection.

Fire Blanket Check

Covers: Fire Blanket. recommended monthly.

SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the fire blanket is in its designated location on its wall mount, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the fire blanket based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the fire blanket is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the fire blanket for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
COMPLIANCE
Consumable Expiry
In DateConsumable ExpiringConsumable ExpiredN/A
ⓘ Guidance
Check the expiry / replace-by date on the fire blanket's blanket (replace-by date). "Consumable Expiring" = within its final period - order a replacement; "Consumable Expired" = past its date and must be replaced now; "N/A" where the fire blanket has no dated consumable.

Fire Hose Reel Check

Covers: Fire Hose Reel. recommended monthly.

SAFETY
Hose or Pipe Condition
SoundCracked or StiffLeaking or Split
ⓘ Guidance
Inspect the hose, pipe and couplings on the fire hose reel for cracks, brittleness, leaks or damage. "Cracked or Stiff" = perished or hardened and due for replacement; "Leaking or Split" = leaking, split or burst - take out of service and report.
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the fire hose reel is in its designated location on its wall bracket, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
FUNCTIONALITY
Pressure Gauge
ChargedUnderchargedOverpressureN/A
ⓘ Guidance
Check the pressure gauge on the fire hose reel reads within the charged (green) zone. "Undercharged" = needle below the green zone - the unit may not operate correctly; "Overpressure" = needle above the green zone - a safety risk, take out of service; "N/A" where the fire hose reel has no gauge.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the fire hose reel based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the fire hose reel is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the fire hose reel for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Fire Hydrant Check

Covers: Fire Hydrant. recommended monthly.

SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the fire hydrant is in its designated location on its surface box or standpipe, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the fire hydrant based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the fire hydrant is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the fire hydrant for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Fire Sprinkler System Check

Covers: Fire Sprinkler System. recommended weekly.

FUNCTIONALITY
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the fire sprinkler system. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
Pressure Gauge
ChargedUnderchargedOverpressureN/A
ⓘ Guidance
Check the pressure gauge on the fire sprinkler system reads within the charged (green) zone. "Undercharged" = needle below the green zone - the unit may not operate correctly; "Overpressure" = needle above the green zone - a safety risk, take out of service; "N/A" where the fire sprinkler system has no gauge.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the fire sprinkler system based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the fire sprinkler system is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the fire sprinkler system for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Fire Suppression System Check

Covers: Fire Suppression System. recommended monthly.

SAFETY
Hose or Pipe Condition
SoundCracked or StiffLeaking or Split
ⓘ Guidance
Inspect the hose, pipe and couplings on the fire suppression system for cracks, brittleness, leaks or damage. "Cracked or Stiff" = perished or hardened and due for replacement; "Leaking or Split" = leaking, split or burst - take out of service and report.
FUNCTIONALITY
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the fire suppression system. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
Pressure Gauge
ChargedUnderchargedOverpressureN/A
ⓘ Guidance
Check the pressure gauge on the fire suppression system reads within the charged (green) zone. "Undercharged" = needle below the green zone - the unit may not operate correctly; "Overpressure" = needle above the green zone - a safety risk, take out of service; "N/A" where the fire suppression system has no gauge.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the fire suppression system based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the fire suppression system is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the fire suppression system for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Dry/Wet Riser Check

Covers: Dry/Wet Riser. recommended monthly.

SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the riser system is in its designated location on its riser cabinet, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
FUNCTIONALITY
Pressure Gauge
ChargedUnderchargedOverpressureN/A
ⓘ Guidance
Check the pressure gauge on the riser system reads within the charged (green) zone. "Undercharged" = needle below the green zone - the unit may not operate correctly; "Overpressure" = needle above the green zone - a safety risk, take out of service; "N/A" where the riser system has no gauge.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the riser system based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the riser system is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the riser system for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Smoke Vent (AOV) Check

Covers: Smoke Vent (AOV). recommended monthly.

FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Activate the manual override or smoke detector test to open the vent and confirm the smoke vent / AOV responds correctly: the vent opens fully, hold-open release operates and the panel registers activation. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the smoke vent / AOV. "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the smoke vent / AOV based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the smoke vent / AOV is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the smoke vent / AOV for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Smoke & Heat Detector Check

Covers: Heat Detector, Smoke Detector. recommended weekly.

FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Apply test smoke/heat or the detector's test function and confirm the detector responds correctly: the detector triggers the alarm. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the detector based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the detector is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the detector for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

CO Alarm Check

Covers: CO Alarm. recommended weekly.

FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Press and hold the test button and confirm the CO alarm responds correctly: the unit sounds the alarm. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the CO alarm based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the CO alarm is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the CO alarm for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Emergency Light Check

Covers: Emergency Exit Sign, Emergency Light. recommended monthly.

FUNCTIONALITY
Functional Test
FunctioningPartial FunctionFailed TestNot Tested
ⓘ Guidance
Operate the test key/switch to simulate mains failure and confirm the emergency light responds correctly: the lamp illuminates and stays lit. "Partial Function" = it part-works (e.g. weak output or one element fails); "Failed Test" = it does not respond and must be reported immediately; "Not Tested" = the test could not be carried out this visit (record why).
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the emergency light based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the emergency light is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the emergency light for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.

Defibrillator Check

Covers: Defibrillator, Defibrillator Outdoor Cabinet. recommended monthly.

SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the defibrillator (AED) is in its designated location on its cabinet, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
FUNCTIONALITY
Indicator & Panel Status
OptimalWarning LightMultiple Faults Shown
ⓘ Guidance
Read the status indicator / control panel on the defibrillator (AED). "Optimal" = normal, healthy status with no faults; "Warning Light" = a single fault or warning indication to investigate; "Multiple Faults Shown" = several faults or a system error - escalate for service.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the defibrillator (AED) based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the defibrillator (AED) is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the defibrillator (AED) for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
COMPLIANCE
Consumable Expiry
In DateConsumable ExpiringConsumable ExpiredN/A
ⓘ Guidance
Check the expiry / replace-by date on the defibrillator (AED)'s electrode pads and battery. "Consumable Expiring" = within its final period - order a replacement; "Consumable Expired" = past its date and must be replaced now; "N/A" where the defibrillator (AED) has no dated consumable.

Operational First Aid Kit Check

Covers: First Aid Kit. recommended monthly.

SAFETY
In Place & Accessible
ClearAccess EncroachedAccess ObstructedNot in Place
ⓘ Guidance
Confirm the first aid kit is in its designated location on its station, not moved or removed, with access clear and any location/ID signage visible. "Access Encroached" = partly blocked but still reachable; "Access Obstructed" = access genuinely impeded; "Not in Place" = not present at its station.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Your overall judgement of the first aid kit based on every check above. This updates the asset's condition record. Use "New" only for a recently installed unit, "Good"/"Fair" for serviceable units, "Poor" where several issues need attention, and "Critical" where the first aid kit is unsafe or non-functional and must be replaced or serviced now.
Physical Damage
SoundDented or CorrodedCracked or Holed
ⓘ Guidance
Inspect the body, fittings and fixings of the first aid kit for dents, deep corrosion, cracks or splits. Surface scuffs are fine. "Dented or Corroded" = damage to record and monitor; "Cracked or Holed" = cracks, holes or splits that could affect safe operation - take out of service for inspection.
COMPLIANCE
Consumable Expiry
In DateConsumable ExpiringConsumable ExpiredN/A
ⓘ Guidance
Check the expiry / replace-by date on the first aid kit's kit contents. "Consumable Expiring" = within its final period - order a replacement; "Consumable Expired" = past its date and must be replaced now; "N/A" where the first aid kit has no dated consumable.

Using these checklists in Civic.ly

Every checklist here is built into Civic.ly as a standard template — you don't recreate it. Add the asset, create the inspection or job (standalone or via a routine), pick the checklist, and it appears on the assigned person's phone, with any fault raising a defect automatically. New to this? See How to Use a Checklist.

Common Questions

No — the fire risk assessment is a separate assessment by a competent person. These are the routine checks between assessments, and the evidence you maintained things.

Most small halls won't. A checklist only shows for asset types you actually hold, so add the ones you have and only their checks will apply.