Room-level Sweeps for a single space within a building — a kitchen, office, washroom, changing room or a general room. One item at a time, for condition, cleanliness, safety and fabric.
Specialised rooms now offer two sweeps in the checklist picker: the general Room Sweep below — the fabric, services and safety checks common to any room — plus a shorter focused sweep for that room's own kit. A washroom, for example, gets the Room Sweep plus the slimmer Washroom Sweep. A common pattern is to run the focused sweep often and the general Room Sweep less frequently, but you choose. To walk a whole building in one pass, use the Building & Venue Sweeps.
Before you use this checklist: you don't build these — they're built in and matched to your assets. To put one on someone's phone, create an inspection (or a job) on the asset and pick the checklist. A checklist only appears for the right asset type. See How to Use a Checklist.
Jump to a checklist
Changing Room Sweep
Covers: Changing Room. recommended quarterly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the changing room. This rating updates the asset's condition record.
SWEEP
01 Changing benches
OKN/ABench damaged or unstable
ⓘ Guidance
Check changing benches are secure, stable and undamaged. N/A if none.
02 Coat hooks / pegs
OKN/AHook missing or broken
ⓘ Guidance
Check coat hooks / pegs are present and securely fixed. N/A if none.
03 Lockers
OKN/ALocker faulty
ⓘ Guidance
Check lockers open, close and lock correctly. N/A if none.
04 Showers
OKN/AShower faulty
ⓘ Guidance
Run the showers; check flow and drainage. N/A if none.
05 Shower controls
OKN/AShower control faulty
ⓘ Guidance
Check shower controls / push-timers operate correctly. N/A if none.
06 Water temperature (scald)
OKN/AWater temperature unsafe
ⓘ Guidance
Check shower / tap hot water is not scalding (blended / TMV where fitted). N/A if none.
07 Non-slip / wet floor
OKN/AFloor slip hazard
ⓘ Guidance
Check the wet-area floor is non-slip and free of standing water.
08 Floor drainage & gullies
OKN/ADrain or gully blocked
ⓘ Guidance
Check floor drains / gullies are clear and free-flowing. N/A if none.
09 Privacy screens / cubicles
OKN/APrivacy screen or cubicle faulty
ⓘ Guidance
Check privacy screens / changing cubicles and their curtains or doors work. N/A if none.
Kitchen Sweep
Covers: Kitchen. recommended quarterly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the kitchen. This rating updates the asset's condition record.
SWEEP
01 Worktops & food surfaces
OKN/AWorktop damaged or unhygienic
ⓘ Guidance
Check worktops / food-prep surfaces are intact and hygienic.
02 Sink & drainer
OKN/ASink or drainer faulty
ⓘ Guidance
Check the sink drains and taps work; no leaks under the unit.
03 Extraction canopy & filter
OKN/AExtraction or filter fault
ⓘ Guidance
Check the extraction canopy runs and filters are clean.
04 Fridge / freezer
OKN/ARefrigeration fault
ⓘ Guidance
Check refrigeration is cold, sealed and clean. N/A if none.
05 Oven / hob
OKN/AOven or hob fault
ⓘ Guidance
Check the oven / hob heats and is safe and clean. N/A if none.
06 Microwave / urn
OKN/AAppliance fault
ⓘ Guidance
Check microwave / water urn operate safely. N/A if none.
07 Gas safety
OKN/AGas smell or fault
ⓘ Guidance
Check for any gas smell or appliance fault. N/A if no gas.
08 Fire blanket
OKN/AFire blanket missing
ⓘ Guidance
Confirm a fire blanket is present and accessible.
09 Grease & deep-clean
OKN/AGrease build-up
ⓘ Guidance
Check for grease build-up needing a deep clean.
10 Food waste / caddy bin
OKN/AFood waste bin overflowing
ⓘ Guidance
Check food-waste / caddy bins are emptied and lidded.
11 Pest evidence
OKN/APest activity
ⓘ Guidance
Check for signs of pests (droppings, gnawing, insects).
12 Hot water
OKN/ANo hot water
ⓘ Guidance
Confirm hot water is available at the sink.
Office Sweep
Covers: Meeting room, Office. recommended quarterly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the office. This rating updates the asset's condition record.
SWEEP
01 Desks / workstations
OKN/ADesk damaged or unstable
ⓘ Guidance
Check desks / workstations are stable and undamaged.
02 Chairs
OKN/AChair damaged or unsafe
ⓘ Guidance
Check chairs are sound, stable and safe.
03 Cable management
OKN/ACable trip hazard
ⓘ Guidance
Check cables are managed and not a trip hazard.
04 AV / projector / screen
OKN/AAV not working
ⓘ Guidance
Check projector / screen / AV operate. N/A if none.
05 Comms / data cabinet
OKN/AComms cabinet issue
ⓘ Guidance
Check the comms / data cabinet is secure, ventilated and tidy. N/A if none.
06 Whiteboard / display
OKN/ABoard damaged
ⓘ Guidance
Check whiteboards / displays are secure and undamaged. N/A if none.
Room Sweep
Covers: Bathroom, Changing Room, Hall way, Kitchen, Main hall, Meeting room, Office, Store room. recommended quarterly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the room. This rating updates the asset's condition record.
SWEEP
01 Ceiling
OKN/ACeiling damaged or stained
ⓘ Guidance
Check the ceiling for damage, staining, cracks or sagging.
02 Walls
OKN/AWall surface damaged
ⓘ Guidance
Check wall surfaces for cracks, holes, impact damage or damp.
03 Decoration
OKN/ADecoration worn or damaged
ⓘ Guidance
Check paint / wallpaper for wear, scuffing, peeling or marks.
04 Skirting & trims
OKN/ASkirting or trim damaged
ⓘ Guidance
Check skirting boards, architraves and trims are sound and fixed.
05 Floor surface
OKN/AFloor surface damaged
ⓘ Guidance
Check the floor structure/screed for damage, movement or unevenness.
06 Floor covering
OKN/ACovering damaged or lifting
ⓘ Guidance
Check carpet / vinyl / tiles for wear, lifting edges or damage.
07 Trip hazards
OKN/AFloor trip hazard
ⓘ Guidance
Check the floor and thresholds for trip hazards.
08 Door — operation
OKN/ADoor won't open or close
ⓘ Guidance
Open and close the door; confirm it operates and latches cleanly.
09 Door handle
OKN/ADoor handle faulty
ⓘ Guidance
Check the handle / furniture is secure and works.
10 Door lock & latch
OKN/ADoor lock or latch faulty
ⓘ Guidance
Check the lock and latch engage and release correctly.
11 Fire door — self-closer
OKN/AFire door won't self-close
ⓘ Guidance
Where a fire door, release it and confirm it self-closes fully into the frame. N/A if not a fire door.
12 Window — operation
OKN/AWindow won't open or close
ⓘ Guidance
Open and close the window; confirm it operates and holds.
13 Window catch
OKN/AWindow catch faulty
ⓘ Guidance
Check the window catch / lock secures the window.
14 Glazing
OKN/AGlazing cracked or broken
ⓘ Guidance
Check glazing for cracks, breakage or failed sealed units.
15 Window frame & sill
OKN/AFrame or sill damaged
ⓘ Guidance
Check the window frame and sill for rot, damage or damp.
16 Blinds / curtains
OKN/ABlind or curtain damaged
ⓘ Guidance
Check blinds / curtains operate and are undamaged. N/A if none.
17 Lighting
OKN/ALight not working
ⓘ Guidance
Switch on the lights; confirm all fittings work.
18 Emergency light
OKN/AEmergency light faulty
ⓘ Guidance
Check the emergency light healthy indicator. N/A if none in this room.
19 Socket outlets
OKN/ASocket damaged or unsafe
ⓘ Guidance
Check socket outlets for damage, scorching or looseness.
20 Light switches
OKN/ASwitch damaged or unsafe
ⓘ Guidance
Check light switches for damage or looseness.
21 Radiator / heater
OKN/AHeating not working
ⓘ Guidance
Check the radiator / heater warms and is undamaged. N/A if none.
22 Ventilation
OKN/AVentilation not working
ⓘ Guidance
Check the extractor / vents operate. N/A if none.
23 Notice / display boards
OKN/ANotice board damaged
ⓘ Guidance
Check notice / display boards are secure and undamaged. N/A if none.
24 Indoor plants / displays
OKN/AIndoor plant needs attention
ⓘ Guidance
Check indoor plants / displays are watered, healthy and tidy. N/A if none.
25 Fire extinguisher — present
OKN/AExtinguisher missing or obstructed
ⓘ Guidance
Confirm any fire extinguisher is present, in date and unobstructed. N/A if none in room.
26 Smoke / heat detector
OKN/ADetector missing or damaged
ⓘ Guidance
Confirm the smoke / heat detector is in place and undamaged. N/A if none.
27 Safety signage
OKN/ASafety signage missing
ⓘ Guidance
Check required safety / fire signage is present and legible. N/A if none.
28 Cleanliness
OKN/ARoom needs cleaning
ⓘ Guidance
Check the room is clean and tidy.
29 Waste bin
OKN/ABin overflowing or damaged
ⓘ Guidance
Check the waste bin is emptied and undamaged. N/A if none.
30 Damp / water staining
OKN/ADamp or water staining
ⓘ Guidance
Check for damp patches or water staining.
31 Mould
OKN/AMould growth
ⓘ Guidance
Check for mould growth on surfaces, seals or corners.
32 Odour
OKN/APersistent odour
ⓘ Guidance
Check for any persistent or musty odour.
33 Furniture & fittings
OKN/AFurniture damaged or unstable
ⓘ Guidance
Check general furniture and fittings in the room are sound and stable. N/A if none.
34 Cleaning chemicals secure
OKN/AChemicals not secured
ⓘ Guidance
Check any cleaning chemicals / consumables store is secure and out of public reach (COSHH). N/A if none.
35 Emergency contact notice
OKN/AContact or inspection notice missing
ⓘ Guidance
Confirm the emergency/fault contact details and inspection record are displayed and legible. N/A if none required here.
36 Electrical fittings — visual
OKN/AExposed wiring or damaged fitting
ⓘ Guidance
Visually check electrical fittings, sockets and covers are undamaged with no exposed wiring. Report for testing if in doubt.
37 Sharps / hazardous waste
OKN/ASharps or hazardous waste present
ⓘ Guidance
Check for sharps, drug paraphernalia or hazardous waste. Do not handle; follow the safe-disposal procedure.
Washroom Sweep
Covers: Bathroom. recommended quarterly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the washroom. This rating updates the asset's condition record.
SWEEP
01 Basin
OKN/ABasin cracked or damaged
ⓘ Guidance
Check basins for cracks, chips or damage.
02 Taps
OKN/ATap faulty or leaking
ⓘ Guidance
Run taps; check for leaks, drips or faulty operation.
03 WC
OKN/AWC faulty or blocked
ⓘ Guidance
Check WCs flush and drain, and the pan/seat are sound.
04 Urinal
OKN/AUrinal faulty or blocked
ⓘ Guidance
Check urinals flush and drain. N/A if none.
05 Cubicle door & lock
OKN/ACubicle door or lock faulty
ⓘ Guidance
Check cubicle doors close and the occupied/vacant lock works. N/A if none.
06 Cubicle partition
OKN/APartition damaged
ⓘ Guidance
Check cubicle partitions are secure and undamaged. N/A if none.
07 Cistern & flush
OKN/ACistern or flush faulty
ⓘ Guidance
Check cisterns fill and flush correctly without running on.
08 Toilet roll holder
OKN/ARoll holder broken
ⓘ Guidance
Check toilet roll holders are present and working.
09 Sanitary bin
OKN/ASanitary bin full or missing
ⓘ Guidance
Check sanitary bins are present and not overfull. N/A if none.
10 Hand dryer
OKN/AHand dryer faulty
ⓘ Guidance
Test hand dryers operate. N/A if none.
11 Soap / paper dispensers
OKN/ADispenser empty or broken
ⓘ Guidance
Check soap and paper towel dispensers are stocked and working.
12 Grab rails / accessible fittings
OKN/AGrab rail faulty
ⓘ Guidance
Check grab rails and accessible fittings are secure. N/A if none.
13 Baby-change unit
OKN/ABaby-change unit faulty
ⓘ Guidance
Check the baby-change unit is clean, secure and works. N/A if none.
14 Water temperature (scald)
OKN/AWater temperature unsafe
ⓘ Guidance
Check hot water at outlets is not scalding (blended/TMV where fitted).
15 Anti-slip / wet floor
OKN/AFloor slip hazard
ⓘ Guidance
Check the floor is not a slip hazard and any matting is sound.
16 Mirror
OKN/AMirror damaged
ⓘ Guidance
Check mirrors are secure and unbroken. N/A if none.
17 Extraction & odour
OKN/AExtraction or odour issue
ⓘ Guidance
Check extraction runs and the room is free of persistent odour.
18 Accessible WC pull cord
OKN/APull cord tied up or missing
ⓘ Guidance
Check the accessible WC emergency pull cord is present, reaches the floor and is not tied up. N/A if no accessible WC.
19 Accessible WC alarm
OKN/AAccessible alarm faulty
ⓘ Guidance
Test the accessible WC alarm where permitted; confirm it sounds and resets. N/A if none.
20 Hot water supply
OKN/ANo hot water
ⓘ Guidance
Confirm hot water is available at the outlets.
21 Cold water supply
OKN/ANo cold water
ⓘ Guidance
Confirm cold water is available at the outlets.
22 Cleanliness
OKN/AFacility needs cleaning
ⓘ Guidance
Check the toilet facility is clean and tidy.
Using these checklists in Civic.ly
Every checklist here is built into Civic.ly as a standard template — you don't recreate it. Add the asset, create the inspection or job (standalone or via a routine), pick the checklist, and it appears on the assigned person's phone, with any fault raising a defect automatically. New to this? See How to Use a Checklist.
Common Questions
The general Room Sweep covers the fabric, services and safety checks every room needs; the focused sweep (Washroom, Kitchen, Office, Changing Room) adds only that room's own kit. Together they cover the room without repeating the same questions. Run the focused sweep often and the general one less frequently, or run whichever the visit is for.
A recommended cadence is shown on each, but you can run any checklist at whatever frequency suits your council and your insurer.