Whole-building Sweeps for council premises walked end to end in one pass — halls, pavilions, libraries, entertainment venues, public toilets and beach huts. One item at a time, for condition, cleanliness, safety and fabric.
Most building types now offer two sweeps in the checklist picker: the general Building Sweep below — the fabric, services, security and fire checks common to any building — plus a shorter focused sweep for that type's own fixtures. A public toilet, for example, gets the Building Sweep for the fabric and the slimmer Public Toilet Sweep for the toilet fittings. A common pattern is to run the focused sweep often and the general Building Sweep less frequently, but you choose. (The Beach Hut Sweep is the exception — it's a standalone check and isn't paired with the Building Sweep.) For a single room within a building, use the Room Sweeps.
Before you use this checklist: you don't build these — they're built in and matched to your assets. To put one on someone's phone, create an inspection (or a job) on the asset and pick the checklist. A checklist only appears for the right asset type. See How to Use a Checklist.
Jump to a checklist
Beach Hut Sweep
Covers: Beach Hut. recommended monthly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the beach hut. This rating updates the asset's condition record.
SWEEP
01 Roof covering (from ground)
OKN/ARoof covering damaged
ⓘ Guidance
From ground level, check the roof covering for slipped/missing tiles or visible damage. N/A if not visible.
02 External walls & render
OKN/AWall or render damaged
ⓘ Guidance
Check external walls / render for cracks, spalling or damp.
03 External decoration & joinery
OKN/APaintwork or joinery deteriorated
ⓘ Guidance
Check external paintwork and joinery for deterioration.
04 Structural movement / cracks
OKN/AStructural crack or movement
ⓘ Guidance
Check for structural cracks or signs of movement.
05 Anchorage & base fixings
OKN/AAnchorage or base fixing loose
ⓘ Guidance
Check the hut is secured to its base/ground and fixings are sound (wind & storm uplift).
06 Base & bearers
OKN/ABase or bearers rotten
ⓘ Guidance
Check the base, bearers and any raised underfloor for rot, movement or blocked ventilation.
07 Veranda / steps
OKN/AVeranda or steps unsafe
ⓘ Guidance
Check any veranda, deck or steps are sound, level and safe. N/A if none.
08 External doors — operation
OKN/AExternal door won't open or close
ⓘ Guidance
Open and close external doors; confirm clean operation.
09 External doors — security
OKN/AExternal door won't secure
ⓘ Guidance
Confirm external doors lock and secure fully.
10 External windows
OKN/AExternal window faulty
ⓘ Guidance
Check external windows operate and are sound. N/A if none openable.
11 External glazing
OKN/AExternal glazing cracked or broken
ⓘ Guidance
Check external glazing for cracks, breakage or failed units.
12 Floor surface
OKN/AFloor surface damaged
ⓘ Guidance
Check the floor structure/screed for damage, movement or unevenness.
13 Trip hazards
OKN/AFloor trip hazard
ⓘ Guidance
Check the floor and thresholds for trip hazards.
14 Damp / water ingress
OKN/ADamp or water ingress
ⓘ Guidance
Check for damp or water ingress inside the building.
15 Mould
OKN/AMould growth
ⓘ Guidance
Check for mould growth in common areas and corners.
16 Furniture & fittings
OKN/AFurniture damaged or unstable
ⓘ Guidance
Check general furniture and fittings in the room are sound and stable. N/A if none.
17 Cleanliness
OKN/ARoom needs cleaning
ⓘ Guidance
Check the room is clean and tidy.
Building Sweep
Covers: Annex, Building Share, Cafe, Chapel, Church, Clubhouse, Commercial Property, Community Center, and 29 more. recommended monthly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the building. This rating updates the asset's condition record.
SWEEP
01 Roof covering (from ground)
OKN/ARoof covering damaged
ⓘ Guidance
From ground level, check the roof covering for slipped/missing tiles or visible damage. N/A if not visible.
02 Chimney / parapet
OKN/AChimney or parapet damaged
ⓘ Guidance
Check chimney / parapet for cracking, leaning or loose masonry. N/A if none.
03 Flashings
OKN/AFlashing damaged
ⓘ Guidance
Check roof flashings are sound and not lifting. N/A if not visible.
04 Gutters
OKN/AGutter blocked or leaking
ⓘ Guidance
Check gutters are clear, secure and not leaking.
05 Downpipes
OKN/ADownpipe blocked or damaged
ⓘ Guidance
Check downpipes are secure, clear and discharging correctly.
06 Fascias & soffits
OKN/AFascia or soffit damaged
ⓘ Guidance
Check fascias and soffits for rot, damage or gaps.
07 External walls & render
OKN/AWall or render damaged
ⓘ Guidance
Check external walls / render for cracks, spalling or damp.
08 Pointing / brickwork
OKN/APointing or brickwork defective
ⓘ Guidance
Check brickwork and pointing for erosion or defects. N/A if not masonry.
09 External doors — operation
OKN/AExternal door won't open or close
ⓘ Guidance
Open and close external doors; confirm clean operation.
10 External doors — security
OKN/AExternal door won't secure
ⓘ Guidance
Confirm external doors lock and secure fully.
11 External windows
OKN/AExternal window faulty
ⓘ Guidance
Check external windows operate and are sound. N/A if none openable.
12 External glazing
OKN/AExternal glazing cracked or broken
ⓘ Guidance
Check external glazing for cracks, breakage or failed units.
13 External decoration & joinery
OKN/APaintwork or joinery deteriorated
ⓘ Guidance
Check external paintwork and joinery for deterioration.
14 External lighting
OKN/AExternal light not working
ⓘ Guidance
Check external lighting operates.
15 Security lighting
OKN/ASecurity light not working
ⓘ Guidance
Check security / PIR lighting operates.
16 External signage
OKN/AExternal signage damaged
ⓘ Guidance
Check external signage is present, secure and legible.
17 Noticeboards
OKN/ANoticeboard damaged
ⓘ Guidance
Check external noticeboards are secure and undamaged. N/A if none.
18 Flagpole & fittings
OKN/AFlagpole or fitting damaged
ⓘ Guidance
Check the flagpole, halyard and fittings are sound. N/A if none.
19 Planters & hanging baskets
OKN/APlanter or basket needs attention
ⓘ Guidance
Check external planters / hanging baskets are secure, watered and tidy. N/A if none.
20 Defibrillator cabinet
OKN/ADefibrillator cabinet issue
ⓘ Guidance
Check the external defibrillator cabinet is intact, lit and the unit ready. N/A if none.
21 Entrance & steps
OKN/AEntrance or step hazard
ⓘ Guidance
Check the entrance and any steps are sound and hazard-free.
22 Access ramp
OKN/ARamp damaged or unsafe
ⓘ Guidance
Check the access ramp surface and edges are safe. N/A if none.
23 External handrails
OKN/AExternal handrail loose or missing
ⓘ Guidance
Check external handrails are secure. N/A if none.
24 Internal stairs
OKN/AStairs damaged or unsafe
ⓘ Guidance
Check internal stairs, treads and nosings are sound. N/A if single storey.
25 Internal handrails
OKN/AInternal handrail loose or missing
ⓘ Guidance
Check internal handrails are secure. N/A if none.
26 Lift
OKN/ALift out of service
ⓘ Guidance
Confirm the lift is in service and the alarm/phone works. N/A if none.
27 Corridors & escape routes
OKN/AEscape route obstructed
ⓘ Guidance
Walk corridors and escape routes; confirm clear and unobstructed.
28 Internal floor — trip hazards
OKN/AFloor trip hazard
ⓘ Guidance
Check internal floors for trip hazards or damaged coverings.
29 Fire extinguishers — in date
OKN/AExtinguisher missing or overdue
ⓘ Guidance
Confirm extinguishers are present, in date and unobstructed (visual — the service test is separate).
30 Fire blanket
OKN/AFire blanket missing
ⓘ Guidance
Confirm fire blankets are present where required. N/A if none.
31 Fire alarm panel — status
OKN/AFire alarm panel fault
ⓘ Guidance
Check the fire alarm panel shows normal / no fault (visual).
32 Emergency lighting
OKN/AEmergency lighting fault
ⓘ Guidance
Check emergency lighting healthy indicators (visual).
33 Fire exit doors
OKN/AFire exit door won't open
ⓘ Guidance
Check fire exit doors open freely from inside.
34 Fire door self-closers
OKN/AFire door won't self-close
ⓘ Guidance
Check common fire doors self-close fully and aren't wedged open.
35 Fire signage & notice
OKN/AFire signage missing
ⓘ Guidance
Check fire action notices and exit signage are present and legible.
36 Boiler / plant room
OKN/ABoiler or plant fault
ⓘ Guidance
Check the boiler / plant room shows no fault or leak (visual). N/A if none.
37 Water — leaks & staining
OKN/AWater leak or staining
ⓘ Guidance
Check for water leaks or staining around the building.
38 Common-area heating
OKN/AHeating not working
ⓘ Guidance
Confirm heating is working in common areas.
39 Common ventilation / AC
OKN/AVentilation or AC not working
ⓘ Guidance
Check common-area ventilation / air-conditioning operates. N/A if none.
40 Indoor plants (common)
OKN/AIndoor plant needs attention
ⓘ Guidance
Check indoor plants / displays in common areas are healthy and tidy. N/A if none.
41 Perimeter doors secured
OKN/APerimeter door insecure
ⓘ Guidance
Confirm all perimeter doors are secure.
42 Ground-floor windows secured
OKN/AWindow insecure
ⓘ Guidance
Confirm ground-floor windows are secure.
43 CCTV
OKN/ACCTV not working
ⓘ Guidance
Confirm CCTV is operating (recording indicator). N/A if none.
44 Intruder alarm
OKN/AIntruder alarm fault
ⓘ Guidance
Check the intruder alarm sets and shows healthy. N/A if none.
45 Access / entry system
OKN/AAccess control faulty
ⓘ Guidance
Check door entry / access control works. N/A if none.
46 Key security
OKN/AKeys unaccounted for
ⓘ Guidance
Confirm keys / fobs are accounted for and securely held.
47 Paving & hardstanding
OKN/APaving hazard
ⓘ Guidance
Check paving and hardstanding for trip hazards or damage.
48 Car park surface & markings
OKN/ACar park surface or marking defect
ⓘ Guidance
Check car park surface and markings/bays. N/A if none.
49 Boundary walls & fences
OKN/ABoundary damaged
ⓘ Guidance
Check boundary walls and fences are sound and secure.
50 Gates
OKN/AGate faulty or insecure
ⓘ Guidance
Check gates operate and secure. N/A if none.
51 Drainage & gullies
OKN/ADrain or gully blocked
ⓘ Guidance
Check drains and gullies are clear and free-flowing.
52 Bin / refuse store
OKN/ARefuse store issue
ⓘ Guidance
Check the bin / refuse store is tidy, secure and not overflowing.
53 Cleanliness — common areas
OKN/ACommon area needs cleaning
ⓘ Guidance
Check common areas are clean and tidy.
54 Damp / water ingress
OKN/ADamp or water ingress
ⓘ Guidance
Check for damp or water ingress inside the building.
55 Mould
OKN/AMould growth
ⓘ Guidance
Check for mould growth in common areas and corners.
56 Pest evidence
OKN/APest activity
ⓘ Guidance
Check for signs of pest activity.
57 Structural movement / cracks
OKN/AStructural crack or movement
ⓘ Guidance
Check for structural cracks or signs of movement.
58 Statutory notices displayed
OKN/AStatutory notice missing
ⓘ Guidance
Where staff work, confirm the Employers' Liability insurance certificate and HSE law poster are displayed and current. N/A if not a workplace.
59 Accessible access & facilities
OKN/AAccessible route obstructed
ⓘ Guidance
Confirm step-free access and any accessible WC are available and unobstructed. N/A if none.
60 Cleaning chemicals secure
OKN/AChemicals not secured
ⓘ Guidance
Check any cleaning chemicals / consumables store is secure and out of public reach (COSHH). N/A if none.
61 Emergency contact notice
OKN/AContact or inspection notice missing
ⓘ Guidance
Confirm the emergency/fault contact details and inspection record are displayed and legible. N/A if none required here.
62 Electrical fittings — visual
OKN/AExposed wiring or damaged fitting
ⓘ Guidance
Visually check electrical fittings, sockets and covers are undamaged with no exposed wiring. Report for testing if in doubt.
63 Sharps / hazardous waste
OKN/ASharps or hazardous waste present
ⓘ Guidance
Check for sharps, drug paraphernalia or hazardous waste. Do not handle; follow the safe-disposal procedure.
Entertainment Venue Sweep
Covers: Concert Hall, Historical Music Venue, Public Theatre. recommended monthly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the entertainment venue. This rating updates the asset's condition record.
SWEEP
01 Stage deck & edges
OKN/AStage deck damaged
ⓘ Guidance
Check the stage deck, edges and any traps are sound and safe.
02 Stage steps & access
OKN/AStage steps unsafe
ⓘ Guidance
Check stage steps / access are secure and safe.
03 Stage lighting rig
OKN/AStage lighting fault
ⓘ Guidance
Check stage / theatre lighting operates and fittings are secure.
04 Rigging / fly system
OKN/ARigging or fly fault
ⓘ Guidance
Visually check rigging / fly lines, bars and safeties for damage (glance — LOLER exam is separate). N/A if none.
05 Stage drapes & curtains
OKN/AStage drapes damaged
ⓘ Guidance
Check stage drapes / curtains are hung, undamaged and fire-retardant labels present. N/A if none.
06 Blackout / blinds
OKN/ABlackout not working
ⓘ Guidance
Check blackout blinds / drapes operate. N/A if none.
07 Auditorium seating
OKN/AAuditorium seat damaged
ⓘ Guidance
Check auditorium seating is sound, fixed and safe.
08 Retractable / tiered seating
OKN/ATiered seating fault
ⓘ Guidance
Check retractable / tiered seating deploys and locks safely. N/A if none.
09 Orchestra pit & rail
OKN/AOrchestra pit hazard
ⓘ Guidance
Check the orchestra pit, rail and cover are safe. N/A if none.
10 Dressing rooms
OKN/ADressing room fault
ⓘ Guidance
Check dressing rooms are clean, lit and usable. N/A if none.
11 PA / sound system
OKN/APA or sound fault
ⓘ Guidance
Check the PA / sound system powers on and operates. N/A if none.
12 AV / projection
OKN/AAV or projection fault
ⓘ Guidance
Check AV / projection equipment operates. N/A if none.
13 Hearing loop
OKN/AHearing loop fault
ⓘ Guidance
Check the induction / hearing loop is on and working. N/A if none.
14 House, aisle & step lighting
OKN/AAisle or step light out
ⓘ Guidance
Check house lights and aisle / step lighting all work (audience safety in low light).
15 Bar / servery
OKN/ABar or servery fault
ⓘ Guidance
Check the bar / servery is clean, secure and functional. N/A if none.
16 Box office / reception
OKN/ABox office issue
ⓘ Guidance
Check the box office / reception is secure and functional. N/A if none.
17 Licensing & capacity notices
OKN/ALicence or capacity notice missing
ⓘ Guidance
Confirm the premises licence and capacity notices are displayed and current.
18 Foyer / front of house
OKN/AFoyer hazard
ⓘ Guidance
Check the foyer / front-of-house is clear, clean and hazard-free.
Library Sweep
Covers: Library. recommended monthly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the library. This rating updates the asset's condition record.
SWEEP
01 Shelving bays — stability
OKN/AShelving unstable
ⓘ Guidance
Check shelving bays are stable, secured and not overloaded.
02 Public access PCs
OKN/APublic PC not working
ⓘ Guidance
Check public-access PCs power on and work. N/A if none.
03 Self-service / returns kiosk
OKN/AKiosk not working
ⓘ Guidance
Check the self-service / returns kiosk operates. N/A if none.
04 Reading furniture
OKN/AReading furniture damaged
ⓘ Guidance
Check reading tables and chairs are sound.
05 Children's area — safety
OKN/AChildren's area hazard
ⓘ Guidance
Check the children's area is clean and hazard-free. N/A if none.
06 Book drop / returns
OKN/ABook drop faulty
ⓘ Guidance
Check the book drop / returns slot is clear and working. N/A if none.
07 Display cases
OKN/ADisplay case damaged
ⓘ Guidance
Check display cases are secure and undamaged. N/A if none.
08 Study / quiet room
OKN/AStudy room issue
ⓘ Guidance
Check study / quiet rooms are clean, usable and undamaged. N/A if none.
Public Toilet Sweep
Covers: Public Toilet. recommended monthly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the public toilet. This rating updates the asset's condition record.
SWEEP
01 Basin
OKN/ABasin cracked or damaged
ⓘ Guidance
Check basins for cracks, chips or damage.
02 Taps
OKN/ATap faulty or leaking
ⓘ Guidance
Run taps; check for leaks, drips or faulty operation.
03 WC
OKN/AWC faulty or blocked
ⓘ Guidance
Check WCs flush and drain, and the pan/seat are sound.
04 Urinal
OKN/AUrinal faulty or blocked
ⓘ Guidance
Check urinals flush and drain. N/A if none.
05 Cubicle door & lock
OKN/ACubicle door or lock faulty
ⓘ Guidance
Check cubicle doors close and the occupied/vacant lock works. N/A if none.
06 Cubicle partition
OKN/APartition damaged
ⓘ Guidance
Check cubicle partitions are secure and undamaged. N/A if none.
07 Cistern & flush
OKN/ACistern or flush faulty
ⓘ Guidance
Check cisterns fill and flush correctly without running on.
08 Toilet roll holder
OKN/ARoll holder broken
ⓘ Guidance
Check toilet roll holders are present and working.
09 Sanitary bin
OKN/ASanitary bin full or missing
ⓘ Guidance
Check sanitary bins are present and not overfull. N/A if none.
10 Hand dryer
OKN/AHand dryer faulty
ⓘ Guidance
Test hand dryers operate. N/A if none.
11 Soap / paper dispensers
OKN/ADispenser empty or broken
ⓘ Guidance
Check soap and paper towel dispensers are stocked and working.
12 Grab rails / accessible fittings
OKN/AGrab rail faulty
ⓘ Guidance
Check grab rails and accessible fittings are secure. N/A if none.
13 Baby-change unit
OKN/ABaby-change unit faulty
ⓘ Guidance
Check the baby-change unit is clean, secure and works. N/A if none.
14 Water temperature (scald)
OKN/AWater temperature unsafe
ⓘ Guidance
Check hot water at outlets is not scalding (blended/TMV where fitted).
15 Anti-slip / wet floor
OKN/AFloor slip hazard
ⓘ Guidance
Check the floor is not a slip hazard and any matting is sound.
16 Mirror
OKN/AMirror damaged
ⓘ Guidance
Check mirrors are secure and unbroken. N/A if none.
17 Extraction & odour
OKN/AExtraction or odour issue
ⓘ Guidance
Check extraction runs and the room is free of persistent odour.
18 Automatic / coin entry door
OKN/AEntry mechanism faulty
ⓘ Guidance
Check any automatic / coin / timed entry mechanism works. N/A if none.
19 Anti-vandal & security
OKN/AVandalism or damage
ⓘ Guidance
Check the facility for vandalism, graffiti or forced damage.
20 Accessible WC pull cord
OKN/APull cord tied up or missing
ⓘ Guidance
Check the accessible WC emergency pull cord is present, reaches the floor and is not tied up. N/A if no accessible WC.
21 Accessible WC alarm
OKN/AAccessible alarm faulty
ⓘ Guidance
Test the accessible WC alarm where permitted; confirm it sounds and resets. N/A if none.
22 Hot water supply
OKN/ANo hot water
ⓘ Guidance
Confirm hot water is available at the outlets.
23 Cold water supply
OKN/ANo cold water
ⓘ Guidance
Confirm cold water is available at the outlets.
24 Cleanliness
OKN/AFacility needs cleaning
ⓘ Guidance
Check the toilet facility is clean and tidy.
Sports Pavilion Sweep
Covers: Pavilion, Sports Pavilion. recommended monthly.
CONDITION
Overall Condition
NewGoodFairPoorCritical
ⓘ Guidance
Based on the whole sweep, assess the overall condition of the sports pavilion. This rating updates the asset's condition record.
SWEEP
01 Changing rooms
OKN/AChanging room fault
ⓘ Guidance
Check changing rooms are clean, sound and usable.
02 Showers
OKN/AShower faulty
ⓘ Guidance
Run showers; check flow, drainage and temperature.
03 Lockers
OKN/ALocker faulty
ⓘ Guidance
Check lockers close and lock. N/A if none.
04 Non-slip changing floor
OKN/AFloor slip hazard
ⓘ Guidance
Check changing/shower floors are non-slip and draining.
05 Kit / equipment store
OKN/AEquipment store issue
ⓘ Guidance
Check the kit / equipment store is tidy and secure.
06 First aid room
OKN/AFirst aid room issue
ⓘ Guidance
Check the first aid room/point is stocked and accessible. N/A if none.
07 Spectator seating
OKN/ASpectator seating damaged
ⓘ Guidance
Check spectator seating is sound and safe. N/A if none.
08 Pitch-side access & gates
OKN/AAccess gate faulty
ⓘ Guidance
Check pitch-side access and gates operate and secure.
Using these checklists in Civic.ly
Every checklist here is built into Civic.ly as a standard template — you don't recreate it. Add the asset, create the inspection or job (standalone or via a routine), pick the checklist, and it appears on the assigned person's phone, with any fault raising a defect automatically. New to this? See How to Use a Checklist.
Common Questions
The general Building Sweep covers the fabric, services, security and fire checks every building needs; the focused sweep (Public Toilet, Library, Sports Pavilion, Entertainment Venue) adds only that type's own fixtures. Together they cover the building without repeating the same questions. Run the focused sweep often and the general one less frequently, or run whichever the visit is for.
No — they're the routine duty-holder walk-round your own team does. A formal building condition survey by a competent person still applies; the sweep is the layer in between and the record you kept an eye on things.